For Escape Rooms
Escape Room Booking Software
Stop juggling rooms across phone, WhatsApp, and a whiteboard. One calendar per room, player capacity built in, and a live console for game night.
The problems every escape room runs into
Double-booked rooms
Bookings arrive by phone, WhatsApp and walk-in. With no shared calendar, two groups end up in the same room at the same time.
Matching staff to sessions
Figuring out which game master is free for which room, by hand, every single day.
No-shows on held slots
A group books a room, never confirms and never shows up. The slot sits empty when someone else could have had it.
Tracking player count and difficulty
Every group is a different size with a different difficulty preference, and there's no single place that tracks it.
Payments across channels
Deposits come in cash, by bank transfer or not at all, so there's no reliable way to hold a slot until it's paid.
No record of repeat groups
Regulars and corporate groups that come back have no booking history to look up.
What Tatbiq gives your rooms
One calendar per room
Each room has its own calendar that checks for clashes, so a slot can never be booked twice, even with several rooms running at once.
Built-in player capacity & difficulty
Player count and difficulty come standard on the booking form, and each game gets a live per-session console plus a public timer display for the room's TV screen.
Automatic confirmations & reminders
Every booking sends a confirmation email and a reminder before the session, so fewer groups forget to turn up.
Deposits and payment gateways
Connect a payment gateway and set a deposit policy, so a room is only held once it's actually paid for.
Everything else your escape room needs
Roles, permissions, and attendance in one place
Give each game master their own login and only the access they need, so nobody shares passwords. They clock in and out from their own account, their location is recorded, and late arrivals are flagged against their shift.
Monthly salary records and leave requests
Keep track of each staff member's monthly pay: base salary, bonuses, deductions and whether it's pending, processed or paid. Staff can request time off and you approve or decline it.
Revenue and payments, broken down
See revenue by room, how each month compares with the last, and payments by method (cash, card, online or bank transfer). Export any of it to CSV for your accountant.
Invoices, expenses, and a real profit & loss statement
Take deposits through a connected payment gateway, track expenses by category and see a real profit and loss statement. Invoices meet ZATCA Phase 2 and are signed and reported automatically once you connect your ZATCA account.
A branded page you control
Change your booking page's theme, colours and layout in a live editor. You don't need a developer to match your rooms' branding.
Reviews and repeat bookings
Collect reviews after a session, and run promotional campaigns or coupon codes to fill slow weeknights.
Why escape rooms use Tatbiq
- A branded booking page for every room, live 24/7
- Real-time, conflict-checked calendar per room
- A live game console plus a public TV timer display for session night
- Player capacity and difficulty built into every booking
- Automatic confirmation and reminder emails
- Bilingual (Arabic/English) game names, hints, and booking page
Built with escape rooms specifically in mind
Game sessions, player numbers and the live console are part of how Tatbiq handles escape room bookings from the start. They weren't added on top of a generic calendar.
Escape room FAQs
Yes. Each room has its own calendar that checks for clashes, so you can run as many rooms side by side as you have.
Ready to stop double-booking your rooms?
Set up your escape room's booking page in under five minutes.